Executive Assistant

Company: New American Funding
Location: Tustin
Posted on: May 8, 2022

Job Description:

Strategic Legal Practices has a great opportunity for a multi-talented Executive Assistant to join the team and partner with one of our C-Suite Executives in overseeing the firms internal operations. Specifically, the role serves as an advisor, who drives communication, collaboration, and alignment across the organization as well as a trusted representative who convenes groups, provides research and benchmarking support, creates resources, produces communications, and provides administrative support. Additionally, the Executive Assistant oversees specific projects critical to SLPs overall organizational health and success. Our ideal candidate loves being involved in all aspects of administration and would enjoy the wide range of responsibilities and challenges of working in a fast paced environment. Responsibilities include, but are not limited to, the following: Support ongoing communication on behalf of the Executive including writing of concise and impactful emails, talking points, briefings, pre-read and presentation materials; Provide support with a high level of professionalism and in a manner that reflects positively on the organization; Identify and elevate issues that need to be addressed, participating in strategic and solution-oriented conversations in response to identified needs; Operate at a tactical, strategic and operational level, handling projects that do not neatly fit within the organizational chart or that fall between departments or leadership areas of responsibility; Manage and maintain sensitive matters with a high level of confidentiality and discretion; Create structure and focus for broad, ambiguous ideas that the Executive is exploring and bring forth recommendations for action in a timely mannerAnswer calls and routing to the correct person/department; Organize workflow by facilitating note taking as needed, and summarizing with clearly defined next steps, providing meeting preparation to ensure the Executive is as productive as possible; Be responsive to emails/texts/phone calls; Manage a few key initiatives/projects relating to efficiencies, controls, software adoption and overall Firm operational controls Qualifications: Proven experience as an executive assistant or other relevant administrative support experience; Anticipates needs and is proactive with solutions; The drive to take initiative, work independently, and be accountable while also working as a team player who is collaborative, positive; and flexible; Ability to work in a fast-paced environment, including scheduling meetings, making travel arrangements, processing expense reports, and assisting with special projects; Excellent computer skills with proficiency in Microsoft Office; Excellent research, writing, communication and interpersonal skills; Ability to make independent judgments and decisions based on standard office policies and procedure; Effectively interact and communicate with executives, attorneys, staff, and clients; Handle confidential information with discretion and practice the highest standard of ethical conduct at all times; Ability to perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands; Effectively prioritize assignments and meet firm deadlines, multi-task, pay close attention to detail, maintain accuracy, follow up on own assignments on own initiative, and use time efficiently with minimal supervision; Tenacity to push deliverables over the line; The ability to face opposing ideas with a strong footing and conviction using data/research to support position; Passion for approaching new challenges with excitement and optimism for change, innovation and advancement; Preferred Education and Experience: Associate degree or equivalent combination of education (required); Bachelors degree (preferred); 3+ years of related experience required; Benefits: 401k with Employer Match Employer Paid Health, Dental & Vision Insurance STD, LTD & Life Insurance Holidays & Paid Time Off Paid Parking Referral Program Employee Assistance Program Employee Discount Program Employee breakfasts, lunches, and events Position Type: Full-time Schedule: Monday to Friday Location: Century City, CA 90067 Strategic Legal Practices, APC is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.by Jobble

Keywords: New American Funding, Tustin , Executive Assistant, Other , Tustin, California