Senior Administrative Assistant - EXTENDED
Company: The South Orange County Community College District
Posted on: September 23, 2022
Senior Administrative Assistant - EXTENDED
Advanced Technology and Education Park
Hours Per Week: 40
Percentage of Employment: 100%
Months of Employment: 12
Salary: $5,055 per month
Required Documents: Resume and Cover Letter
Job Description: C.S.E.A Classified Bargaining Unit Salary Range -
Initial Screening Date: September 15, 2022
Application materials must be received by 11:59 pm on September 15,
This classification is distinguished from other levels of the
Administrative Assistant series in that the Senior Administrative
Assistant is the experienced, journey-level classification of the
series. Incumbents are assigned to perform the full range of
complex administrative support, secretarial, and clerical duties
independently for a large/complex business, instructional, or
student services program. Incumbents at this level typically
receive instruction or assistance only as new or unusual situations
arise, and must be fully aware of the operating procedures and
policies of the work unit.
--- Understand the organization and operation of the assigned
division and/or department as necessary to assume assigned
--- Understand, interpret, and apply administrative and office
policies and procedures as well as pertinent laws, regulations, and
--- Perform responsible and difficult administrative duties
involving the use of independent judgment and personal
--- Oversee and participate in the management of the administrative
functions and operations of the assigned office.
--- Establish, review, and revise office work priorities.
--- Analyze problems, identify alternative solutions, project
consequences of proposed actions, and implement recommendations in
support of goals.
--- Use sound judgment in recognizing scope of authority.
--- Exercise good judgment and maintain confidentiality in
maintaining critical and sensitive information, records, and
--- Respond to requests and inquiries from students, staff, or the
public; effectively present information in person or on the
telephone to students, staff, or the public.
--- Type or enter data at a speed necessary for successful job
--- Take and transcribe dictation, if required by the position, at
a speed necessary for successful job performance.
--- Participate in the preparation and administration of assigned
--- Use correct English usage, grammar, spelling, punctuation, and
--- Research, compile, analyze, and interpret data.
--- Prepare a variety of clear and concise administrative and
--- Implement and maintain filing systems.
--- Independently compose and prepare correspondence and
--- Plan, schedule, direct, coordinate, and review the work and
performance of assigned staff in a manner conducive to proficient
performance and high morale.
--- Plan and organize work to meet schedules and changing
--- Operate office equipment including computers and supporting
word processing, spreadsheet, and database applications.
--- Adapt to changing technologies and learn functionality of new
equipment and systems.
--- Work under steady pressure with frequent interruptions and a
high degree of public contact by phone or in person.
--- Work independently and effectively in the absence of
--- Work with and exhibit sensitivity to and understanding of the
varied racial, ethnic, cultural, sexual orientation, academic,
socio-economic, and disabled populations of community college
--- Communicate clearly and concisely, both orally and in
--- Establish and maintain effective working relationships with
those contacted in the course of work.
Education and Experience Guidelines:
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying.
Equivalent to two years of college level course work or specialized
training in public administration, business administration,
secretarial science, or a related field.
Three years of increasingly responsible experience as an
administrative assistant or secretary, preferably in an
administrative office of a public agency or in an educational
environment, including some experience in a lead capacity.
License or Certificate:
A valid California driver's license and proof of insurability may
be required for some positions to drive a District or personal
vehicle to attend meetings or pick up/deliver documents or other
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. The Board of Trustees voted to require COVID-19
vaccinations for all students, employees, and volunteers with
allowances for medical exemptions and sincerely held religious
beliefs as defined by law. More information can be found on our
District website by visiting
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
The duties are typical for this classification. Incumbents may not
perform all of the listed duties and/or may be required to perform
additional or different duties from those set forth below to
address business needs and changing business practices. Please see
Job Duties for details.
--- Operational characteristics, services, and activities of the
functions, programs, and operations of the assigned division or
--- Pertinent federal, state, and local laws, codes, and
regulations including applicable sections of the State Education
Code and other legal requirements related to area of
--- Work organization and office management principles and
--- Office procedures, methods, and equipment including computers
and applicable software applications such as word processing,
spreadsheets, and databases.
--- Processes, procedures, and practices of budget preparation and
--- Principles, practices, and procedures of business letter
--- Principles and procedures used in complex, inter-related record
--- Principles and practices used to establish and maintain files
and information retrieval systems.
--- Principles, practices and procedures of complex fiscal,
statistical, and administrative research and report
--- Statistical procedures and mathematical concepts.
--- Principles and techniques used in public relations including
methods and techniques of proper receptionist and telephone
--- Principles and practices of providing training, work direction,
and guidance to lower-level office staff and student workers.
--- English usage, grammar, spelling, punctuation, and
Keywords: The South Orange County Community College District, Tustin , Senior Administrative Assistant - EXTENDED, Administration, Clerical , Tustin, California
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